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How to Create a Drop-Down List in Google Sheets Create an In-Cell Drop-Down List Drop-Down Menu

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Rating: 4.0; Vote: 1

we will show you how to create a drop-down list in Google Sheets. Drop down lists enable you to format and control the data being entered in the Google Sheet. Lets say you are sharing a Google Sheet with each team member under a project so that they can update the status of the task themselves. We will be adding a drop down list in this column here so that they can choose an update regarding their task from the pre-defined list of options. First of all, lets select all the cells where we want to add the drop down list. Next, we will open up the Data menu and click on the Data Validation option here. Lets open up the Criteria drop down menu. From here, you can either select the List from a range option or List of Items option. Lets get started with the List of Items option for now. Next, lets enter all the possible values in this field here. Remember that for each option to be shown separately, every item we enter here should be separated by a comma. Hit save and you can see the arrow icon appearing in the cells selected. Clicking on it will open up the drop down menu. One of the drawbacks of adding a drop down menu this way is that if you want to change any of the options appearing here, you would have to select all the cells, open up the data validation option and change the items from here. Instead, you can choose the List from a range option. This will automatically pick up the options from the cells we select. This sheet over here contains all the options we want in the drop down menu, in a separate column. You can notice that each option is entered in a separate cell. So, lets select all the cells where we want a drop down menu to appear and open up the data validation window. Here, select the list of range option. To select the range, click here and highlight the cells containing options for the drop down menu. Lets click on OK and save the changes. Now you can see that the drop down list is appearing with the values in the range we selected earlier. Whenever you will change any item in the range here, the drop down menu will automatically be updated
Date: 2023-07-08

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Comments and reviews: 4

Kelly
This was exactly what I needed. I'd like to also know if I can create a formula to count the different responses (e. g, how many a, how many b, how many c) after the last entered row each time the data sheet is updated?
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Jack
When you do a drop down with a range of cells is there anyway to also pick up the format for the range. Say I make each cell a different color and want to copy that format as well as the text, is there a way to do that?
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Jodi
Can you also bring over cell formatting from the list? eg I made CRITICAL red and want anything that is critical to show up with a red cell
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Kim
Very helpful! Is there a way to add a dropdown comment box to a cell (an empty text box where custom info could be typed in)
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